The internal supervisor should travel to the location of the external university once a year for five days. The purpose of the visit is to meet with the external supervisor and discuss the results of the study, as well as get an updated about some of the techniques that are related to the study. The University’s Vice Rector for Graduate Studies and Scientific Research may double the duration of the visit. Therefore, the internal supervisor must comply with the following steps to get the ticket order as well as the visit allowance. The internal supervisor must request this a month before visiting the external university. The steps are as follows:

1.  Downloading, completing and signing the Internal Supervisor Visit Form to the external university. (by the internal supervisor).
2. Attaching a copy of a valid passport for the internal supervisor. If the supervisor is a female member of staff, a copy of the guardian’s valid passport must be sent. (by the internal supervisor)
3. An Exit /Re-entry visa is issued for the non-Saudi internal supervisors.
4. Attaching a copy of a valid visa for the internal supervisor.  If the supervisor is a female member of staff, a copy of the guardian’s visa must be sent. (by the internal supervisor)
5. Sending the form with all the attachments to the Student Affairs Coordinator. (by the internal supervisor)
6. Form is completed by the Student Affairs Coordinator. (by the Student Affairs Coordinator)
7. Sending the application form with all the attachments to the General Supervisor to get the approval. (by the Student Affairs Coordinator)
8. All the papers should be sent to the Deanship of Faculty and Personnel Affairs. (by the General Supervisor)
9. The ticket order(s) are issued. (by the Human Resources)
10. Receiving the ticket order from the EJSP Administration. (by the internal supervisor)
11. After returning from the visit, the internal supervisor must write a report about the visit within two weeks using the EJSP form which can be downloaded from the EJSP website. A copy of the report is sent to the EJSP administration to save in the student’s file. (by the internal supervisor)
12. Downloading and completing the Mandate Form of the Deanship of  Faculty, and attaching a copy of the visit report. (by the internal supervisor)
    * Attaching a copy of the passport (Exit/entry stamps) of the destination. (by the internal supervisor)
    * A copy of the ticket order of the internal supervisor. (by the internal supervisor)
    * A request of the visit allowance for the internal supervisor. (by the internal supervisor)
    * Attaching a copy of the letter of request of the ticket order for the internal supervisor (by the Student Affairs Coordinator)
13. All the papers, as well as the letter requesting the visit allowance should be sent to the Deanship of Personnel Affairs. (by the General Supervisor).