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The external supervisor can visit King Saud University on an as-needed-basis (maximum twice per year), spending at least five days on each visit to follow up on the academic and research progress of the student. Exceptions of this can be made based on the approval of the Committee of the EJSP and based on the recommendations of the General Supervisor. Therefore, the student must adhere to the following steps in order to enable the external supervisor to visit KSU. The request however, should be sent at least three months before the visit. The steps are as follows:

1. Downloading, completing and signing Visiting Scholar Request to Visit Form (Ministry of Education form). (by the student)
2. Downloading, completing and signing External Supervisor Visit Form (the EJSP Form). (by the student)
3. Attaching a copy of the external supervisor’s valid passport. (by the student)
4. Attaching a recent CV of the external supervisor. (by the student)
5. Sending the form with all the attachments to the Student Affairs Coordinator. (by the student)
6. Completing the form, particularly the part of the external supervisor. (by the Student Affairs Coordinator)
7. Sending the form with all the papers to the General Supervisor of the EJSP to get approval for the visit. (by the Student Affairs Coordinator)
8. Sending all the papers to the General Administration of Public Relations and Media. (by the General Administration of Public Relations and Media)
9. Sending all the papers to the Ministry of Education to get the approval of His Excellency the Minister of Education for the visit. (by the General Administration of Public Relations and Media)
10. When the visit is approved, the visa and the ticket are issued. (by the General Administration of Public Relations and Media)
11. A visa number is then sent along with an invitation letter to the external supervisor, so as to complete the procedures of receiving the visa. (by the Student Affairs Coordinator)
12. Filling External supervisor visit plan , and sending it to the Student Affairs Coordinator. (by the student)
13. Coordination with the hotel and the transportation administration to complete the necessary procedures according to the date of the arrival of the external supervisor as received from the student. (by the General Administration of Public Relations and Media)
14. Making sure that housing and transportation are secured for the external supervisor. (by the Coordinator of the Administrative Communications)

15. The external supervisor must write a report about the visit within two weeks using the form of the EJSP website. A copy of the report is sent to the EJSP administration to save in the student’s file.